Shared value sets

The Value Sets feature in aqua has been redesigned to give users more flexibility, clarity, and centralized control. With this update, value sets are now managed in their own dedicated tab, allowing for a smoother experience when creating and applying reusable lists of options across projects.

What is a Value Set?

A Value Set is a predefined list of values that can be reused across multiple projects and item types. This helps keep field options consistent and saves configuration time.

Examples:

• Device types (e.g., Desktop, Mobile, Tablet)

• Priority levels (e.g., Low, Medium, High)

• Risk categories

How to Manage Value Sets

Adding a New Value Set

• Go to the Value sets tab.

• Click Add value set.

• A placeholder appears—give your new value set a name.

• Add values using the “+” icon.

• Set a default (optional) and click Save.

You can only edit and save one value set at a time.

• You can re-order values by sorting them or dragging. Additionally, you can delete them as needed.

Create as many value sets as needed and re-use them in single or multi-select fields.

Re-use shared values

To reuse a value set, select a field and open its sidebar. Then, in the Values section, click on the Value Set dropdown to apply an existing set.

Once a value set is applied, it can no longer be edited directly within the field. To make changes, go to the Value Sets page, any updates there will automatically apply to all fields using that set.

Convert list to a shared value set

You can convert a list of values into a value set. To do this:

• Add the desired values to the field and save your changes.

• Then reopen the field and click Convert to value set.

You’ll be redirected to the Value Sets page, where you can name the new set and make further modifications if needed.

Please note: after the conversion, the new value set is not automatically applied to the field. To use it, you’ll need to manually select the set from the field’s sidebar once it has been saved.