[NEW] Project template configuration (fields)
We’ve completely redesigned the Project Template Configuration page to improve clarity, flexibility, and user experience. This article walks you through all key changes and how to work with the new interface.
Structure
Visible Fields: Displayed on the item page in the same order and layout as on the template page.
Hidden Fields: Not shown on the item page.
Default Fields (Fixed)
ID and Name:
Always visible
Cannot be removed, hidden, resized, rearranged or deleted
Can only be renamed
System Default Fields
Can be hidden, renamed, resized, or repositioned
Cannot be deleted
ID
ID
Is automatically generated when the item is created, is unique across all projects on a server and cannot be edited.
Name
String
Always displayed in the first line of the layout.
Status
Single-select list
This field is linked to the workflow. The possible status values can be configured in the template configuration. The permitted status transitions and restrictions can then be defined in the workflow configuration.
Owner
User
Is automatically filled with the current user during item creation and cannot be edited.
Last Editor
User
Is automatically filled with the current user when there is a change to the element and cannot be edited.
Assigned to
User
This field is linked to the following notification settings:- Assign an item to me- Changes in items that are assigned to me
Date created
Date/ Time
Is automatically filled with the current date and time at item creation and cannot be edited.
Last modified
Date/ Time
Is automatically filled with the current date and time when the item is changed and cannot be edited.
Implemented in
Text (Auto complete)
This is a text field, which also remembers all previously entered values and provides them as a selection list. Only used for requirements and defects.
Found Version
Text (Auto complete)
This is a text field, which also remembers all previously entered values and provides them as a selection list. Only used for defects.
Valid for
Text (Auto complete)
This is a text field, which also remembers all previously entered values and provides them as a selection list. Only used for test cases and test scenarios.
Progress
Decimal Number
In this field, the progress of an element can be tracked between 0% and 100% using a slider.
Sprint
Sprint
This field shows sprints that were created in the agile module in the desktop client.
Points
Decimal Number
In this field, points can be assigned to estimate the effort in agile projects. These are then also used in the agile module in the desktop client for the progress display in the burn-down diagram.
Custom Fields
Can be hidden, renamed, resized, or repositioned
Can be deleted
Limits
String
35
Used for short text values.
Name, note, link to a website
Decimal
20
Used for number values.
Points, currency, business values
Date
20
Used for calendar dates and time.
Date the defect was fixed, date until the test case should be executed
Dictionary (single selection):
25
Allows choosing one value from a list with predefined values.
Version, priority, significance
Dictionary (multi selection):
10
Allows choosing multiple values from a list with predefined values.
Affected system, requested customer
User (single selection):
20
Allows choosing one user from a list with the existing users of the project.
Mainly responsible user, project manager
User (multi selection):
5
Allows choosing multiple users from a list with the existing users of the project.
Team members
Rich Text Field
5
Used for rich text, such as comments, descriptions and pictures.
Comments
Adding new field
Click Add and choose field type
The field is added at the end of the Visible Fields list and the sidebar with field settings opens automatically
For all fields you can:
Give a field name
Resize fields using the Width option in the sidebar
Define if the field should always appear first on the item page when other fields occupy more space and could displace it in the layout by enabling New line option.
Move fields between visible/hidden sections by enabling/disabling Visibility switcher.
Re-arranging fields
You can re-arrange the fields by dragging and dropping them to needed position.
The fields movement follows the following logic:
When a user moves a field A to a specific place, then a field B over which a user hovers is highlighted and when a user drops a field A, then all fields are automatically re-arranged with taking over the empty space depending on the width (1,2,3 columns span).
If there is an empty space before the fields, then the fields are re-arranged from right to left with taking over the empty space
If there is no empty space the fields are moved from left to right.
Showing/hiding fields
You can hide the field either by using the field setting in the sidebar or by dragging it to the Visible fields area (if you want to enable them) or to 'Hidden fields section, if you want to hide them.
In this case, fields are just disabled, but not deleted.
Adding Dividers ( ex. Groups)
To logically separate and group fields, you can use Dividers. To adв a divider, click Add Divider.
Divider is added at the end of the list. Give it a name.
Then, move it by drag and drop to any place to separate and group the fields.
Alternatively, you can keep it at the same place and just select fields in the sidebar that should be placed under the divider.
You can set if the fields under the divider should be shown or hidden on the item page by default.
Changes to the template apply when you click the Save changes button and become immediately visible on the item page.
Modifying fields in a live project
When you make changes to the project configuration in a running project, this can affect the existing items.
Once the layout is modified and fields are moved, the new layout is applied to both new and existing items.
Therefore, in case you remove fields from the view (click on the green dot), the field will not be displayed in any existing items. However, the information stored in this field (e.g. the selection value of a selection field) remains in the database and is displayed accordingly when the field is added to the view again.
However, if you delete a field, this field is also deleted from all existing items, including the data stored in this field.
When you change the order of the selection values in selection fields or add new selection values, this will be displayed in both new and existing items. No existing entries will get lost or modified by these changes.
Once you rename values from a selection field this renaming will be applied directly in all existing items.
i.e. if you change the priority from "high" to "1 - High" in a live project, "1 - High" will now be displayed directly in all items for which "high" was selected.
If you delete a value from a selection field in the project configuration, this value is no longer displayed as a selection in new items, but is not deleted from existing items. The deleted value is therefore still displayed in existing items where it was selected. When you then open the selection field, this value is highlighted in red to show that it no longer exists and you can simply select one of the existing selection values and track this change in the history.
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